Booster By Laws
ARTICLE I
Organization
1.01 Name: This Organization shall be organized within the State of Texas. The name of this organization shall be the CHS Conroe Tiger Football Booster Club. (“Booster Club”).
1.02 Authority: This Booster Club is governed by the rules and regulations of the University Interscholastic League (UIL), Austin, Texas. The Booster Club shall belong to the Conroe ISD Education Support Group and will follow the Conroe ISD Parent Organization Guidelines. The Booster Club shall adhere to any and all local, state, and federal laws which apply to nonprofit organizations.
1.03 Nonprofit Status: This Booster Club is organized exclusively for charitable, literary, educational purposes as defined in Section 50l(c)(3) of the Internal Revenue Code.
ARTICLE II
Purposes
2.01 General: The primary purposes of the Conroe High School Football Booster Club are:
a) Fundraising and Support: To raise and maintain funds for the Conroe High School Football Program, including the purchase of personal property and services for the use of students and faculty associated with the program.
b) Volunteer Engagement: To provide volunteers for educational and extracurricular activities that support the football program.
c) Charitable and Educational Activities: To engage in charitable, civic, and educational activities that contribute to the public education and welfare of the Conroe community.
d) Legal and Organizational Compliance: To operate in accordance with the laws of Texas for nonprofit organizations, furthering its charitable and educational purposes.
e) Purpose-Driven Activities: The Booster Club may engage in any other activities that advance its mission and purposes.
2.02 Tax-Exempt Status Compliance: Notwithstanding any other provision of these Bylaws, the Booster Club shall not conduct activities that are not permitted by an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code (IRC) and its regulations as they now exist or may be amended, nor shall it conduct activities that would jeopardize the deductibility of contributions under Section 170(c)(2) of the IRC.
2.03 Ownership and Distribution of Property: All real and personal property, including improvements located on property acquired by the Booster Club, shall be owned by the Booster Club. Members shall have no personal interest in specific property of the Booster Club.
2.04 Earnings and Compensation: No part of the net earnings of the Booster Club shall benefit any Director, officer, or private individual, except for reasonable compensation for services rendered to the Booster Club in furtherance of its purposes. Furthermore, no Director, officer, or private individual shall share in the distribution of any of the Booster Club’s assets upon its dissolution.
2.05 Political and Legislative Activity: A substantial portion of the Booster Club’s activities shall not involve the carrying on of propaganda or attempts to influence legislation. The Booster Club shall not participate in, or intervene in, any political campaign on behalf of any candidate for public office, including the publication or distribution of statements.
2.06 Dissolution of the Booster Club: In the event of the dissolution of the Booster Club, the Board of Directors shall ensure that the assets of the Booster Club are distributed as follows:
a) Payment of Liabilities: All liabilities of the Booster Club will be paid, or adequate provision will be made for their payment.
b) Conditioned Assets: Any assets held by the Booster Club under conditions requiring their return or conveyance upon dissolution shall be returned or conveyed according to those conditions.
c) Remaining Assets: The remaining assets of the Booster Club shall be distributed exclusively for exempt purposes within the meaning of Section 501(c)(3) of the IRC, or to a government or public organization for a public purpose. If the assets cannot be disposed of as described, they shall be disposed of by the District Court of the county where the Booster Club’s principal office is located, exclusively for exempt purposes or to organizations that are organized and operated exclusively for such purposes.
2.07 Nonprofit and Nonpartisan Status: The Booster Club shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit, and nonpartisan. It shall not seek to direct the administrative activities of the Conroe Independent School District nor control its policies.
ARTICLE III
Definitions
3.01 Personal Property: Concession stand equipment, tables, chairs, storage units, event decorations, etc.
3.02 Board of Directors: The Board of Directors of the Booster Club shall be a President, one or more Vice Presidents (the number thereof to be determined), a Secretary, and a Treasurer all of whom shall be selected from the Board of Directors elected at each annual meeting of members. The number of Directors shall never exceed seven. In the case of multiple Vice Presidents, one such shall be elected as Executive Vice President to act in performance the duties of the President when the President is absent.
ARTICLE IV
Offices
4.01 Principal Office: The principal office of the Booster Club in the State of Texas shall be located in Montgomery County, Texas. The initial principal office shall be at the office of the Head Football Coach of Conroe High School. The Board of Directors may, at its discretion, change the principal office or establish additional offices within Montgomery County, Texas, as deemed necessary for the affairs of the Booster Club.
4.02 Registered Office and Registered Agent: The Booster Club shall comply with the requirements of the Texas Non-Profit Corporation Act (TNPCA) by maintaining a registered office and a registered agent in Texas. The registered office need not be identical to the principal office of the Booster Club in Texas. The registered agent may or may not be the Head Director of Football at Conroe High School. The Board of Directors has the authority to change the registered office and the registered agent as provided by the TNPCA.
ARTICLE V
Members
5.01 Qualifications: The Booster Club shall have an open membership policy. Any individual or business within Montgomery County, Texas, as well as Conroe High School alumni, may join the Booster Club. Membership may be rejected or revoked by a majority vote of those present at any organizational meeting.
5.02 Classes of Membership: Membership shall consist of three classes: Regular Members, Voting Members, and the Board of Directors.
a) Regular Members: All individuals who join the Booster Club will be considered Regular Members.
b) Voting Members: Those members who pay the prescribed membership dues for the fiscal year shall be considered Voting Members.
c) Board of Directors: Elected members in good standing will be considered members of the Board of Directors.
The Board of Directors may establish additional classifications of membership, along with the qualifications and benefits associated with each classification, as it deems necessary.
5.03 Membership Fees: The Board of Directors may establish membership fees to be paid by members of the Booster Club. An annual membership drive will begin as early as possible in the calendar year, but after the conclusion of the fiscal year, and additional members may be accepted at any time during the year.
5.04 Compensation: Members who volunteer to promote and support the Conroe High School Football Program shall not receive financial compensation for their services. No extra monetary credit will be given to a member’s student for services provided. This includes, but is not limited to, members of the Board of Directors and individuals involved in fundraising programs.
ARTICLE VI
Meeting of Members
6.01 Board of Director Meeting: Board of Directors meetings shall be held monthly on the second Wednesday of each month to ensure effective collaboration and communication between Board members. Board meetings may be held by telephone conference. Except where deemed appropriate by the Board, all Board meetings will be open to the general membership. However, only Board members shall participate in voting during Board meetings.
6.02 General Meetings: General meetings shall be scheduled according to the football activities of the program, with specific dates to be determined by the Board of Directors. The intent of these meetings is to promote the objectives of the Booster Club. The Board of Directors may adjust the date of the General Meeting based on the schedule of the Conroe High School Football Program, provided that at least 7 days’ notice is given.
6.03 Annual Meeting: An annual meeting of the members of the Booster Club shall be held on the second Wednesday of May each year, at a time and location determined by the Board of Directors. The purpose of the annual meeting is to elect new Board members, receive reports, and conduct any other business that may properly come before the meeting.
6.04 Special Meetings: Special meetings of the members of the Booster Club may be called by the President or the Board of Directors at any time.
6.05 Meetings Utilizing Electronic Media: Members of the Board of Directors may participate in meetings by telephone conference or other communication technologies, such as email or text (SMS), provided that all participants are considered present at the meeting. However, if a participant attends the meeting solely to object to the transaction of business on the grounds that the meeting was not lawfully constituted, they may not be counted as being present for business purposes.
6.06 Agenda: The agenda for all General Meetings shall be determined by the President. Any new ideas, suggestions, or proposals to be introduced at the meeting must be submitted to the President at least 24 hours in advance to be included in the agenda. If a member brings up matters not included in the General Meeting agenda, the President has the right to declare such matters out of order. The finalized meeting agenda must be posted at least 24 hours before the General Meeting. This can be done through email, social media, or any other communication channel as designated by the organization.
6.07 Place of Meeting: The Board of Directors may designate any location within Montgomery County, Texas, as the meeting place for any meeting of the Booster Club members called by the President or the Board of Directors.
6.08 Notice of Meeting: Notice of each meeting of members, stating the location, date, and time, shall be delivered to each member via personal delivery, mail, email, text (SMS), or social media. The notice shall be sent no less than seven days and no more than sixty days before the meeting date. In the case of a special meeting or when required by statute or these Bylaws, the notice shall also specify the purpose for which the meeting is called. If notice is mailed, it will be considered delivered two days after being sent via U.S. mail with postage paid. If notice is sent via email, text (SMS), or social media, it will be considered delivered the following day.
6.09 Quorum: A majority of the voting Board members shall constitute a quorum for the transaction of business at any Board meeting. If less than a quorum is present, a majority of those present may adjourn the meeting from time to time without further notice. The act of a majority of the Directors present at a meeting where a quorum is present shall constitute the act of the Board of Directors.
6.10 Voting: Each member, as described in Article V of these Bylaws, has the right to cast one vote on any matter presented at a meeting. The decision of the majority of the voting members at a meeting will be binding on the organization. The President may also conduct a vote by telephone, text, or group chat if a decision is needed before the next regularly scheduled meeting. Only the Board of Directors can participate in voting during Board meetings. Voting by proxy is not permitted.
ARTICLE VII
Board of Directors
7.01 General: The affairs of the Booster Club shall be managed by its Board of Directors. Directors must be residents of Montgomery County, Texas, and reside within the Conroe Independent School District.
7.02 Number: The initial and minimum number of Directors shall be four. Additional Directors may be added as needed, by a vote of the Booster Club membership, but the total number of Directors shall not exceed seven.
7.03 Qualifications: Directors must be members of the Booster Club and shall be elected by a majority vote of the members present at the annual meeting, provided the number of members present constitutes a quorum.
7.04 Election to Office: At the annual meeting of the members, the members shall elect the Board of Directors from among themselves. If the election of Directors does not occur at the annual meeting, it shall take place as soon as reasonably possible, but no later than thirty (30) days following the annual meeting. All elections shall be by majority vote of the members present, provided a quorum is present.
7.05 Tenure of Office: Directors shall serve for a term of one year or until a successor is duly elected or appointed.
7.06 Vacancies: Any vacancy occurring on the Board of Directors or any directorship to be filled due to an increase in the number of Directors shall be filled by a vote of the Booster Club membership at a meeting where prior notice of the vacancy is provided. A Director elected to fill a vacancy shall serve until the next annual election of Directors.
7.07 Compensation: Directors shall not receive a stated salary, wages, or tips for their services. However, nothing in these Bylaws shall prevent a Director from serving the Booster Club in another capacity and receiving compensation for such services.
7.08 Resignation: Any Director may resign by providing written notice to the President. The resignation shall be effective at the next called meeting of the Board of Directors, at which meeting the resigning Director shall receive notice.
7.09 Removal: The Board of Directors may suspend, expel, or reinstate any Member for good cause after conducting a hearing in accordance with procedures adopted by the Board. A two-thirds majority vote of the remaining Directors is required for suspension or expulsion. Upon termination, all rights, privileges, and interests of the terminated Member shall cease.
The expelled or suspended member shall have the right to appeal such a decision to the Board of Directors upon demand of such member within ten (10) days after notice of the vote of the Board of Directors. If the action of the Board of Directors is not sustained, the accused shall be restored to all rights and privileges of membership.
The accused shall have no vote at such a general meeting but shall be given the opportunity to be heard in their own defense or by a representative. The Board of Directors may present such evidence as it sees fit in support of its actions.
7.10 Reinstatement: Upon written request signed by a former member and filed with the Board Chair, the Board of Directors may, by an affirmative vote of two-thirds of the Board of Directors present at a meeting at which a quorum is present, reinstate a former member to membership. The terms of reinstatement shall be determined by the Board of Directors and may be deemed appropriate based on the circumstances of the request.
7.11 Informal Action by Directors: Any action required or permitted by law to be taken at a meeting of the Board of Directors may be taken without a meeting, provided a written consent setting forth the action is signed by the required number of Directors as would be necessary to take such action at a meeting. Each written consent must be delivered by hand or by certified or registered mail to the Secretary or another Director or agent of the Booster Club. If not all Directors sign the consent initially, the consent remains ineffective unless the required number of Directors sign it within sixty (60) days from the date of the earliest signed consent.
7.12 Indemnification: The Booster Club may indemnify and advance reasonable expenses to Directors, employees, and agents to the fullest extent permitted by Article 2.22A of the Texas Non-Profit Corporation Act, subject to any restrictions in the Booster Club’s Articles of Incorporation. The Booster Club may also purchase and maintain insurance for such persons as permitted by the law.
7.13 Manner of Acting: The act of a majority of the Directors present at a meeting where a quorum is present shall be the act of the Board of Directors, unless a greater number is required by law or these Bylaws. Each Director in attendance or represented by a written proxy, with an original signature submitted to the Secretary prior to the meeting, shall be entitled to cast one vote on any business matters presented to the Board.
7.14 President: The President shall be the principal executive officer of the Booster Club, responsible for supervising and controlling all business activities of the Club. Specific duties of the President include:
a) Leadership and Supervision: The President shall preside at all meetings of the Board of Directors and General Meeting. The President shall be a member ex-officio of all committees and shall perform other duties typically associated with the office. The President shall oversee and expedite all business activities of the Booster Club, ensuring that the organization is meeting its objectives. The President shall represent the organization at official school or district functions and meetings.
b) Committee Oversight: The President has the authority to appoint and dismiss committees and committee chairs, as necessary, to support the goals of the Booster Club. The President shall serve as a member or chairperson of various committees and actively participate in setting the strategic direction of the Club.
c) Membership Coordination: The President shall oversee the preparation and distribution of Membership Information Packets (if applicable), ensuring that potential members receive all necessary materials to join and participate in the Booster Club.
d) Social Media and Communication: The President shall approve, or ensure the approval of, all social media posts that represent the Booster Club. The President is also responsible for publishing and distributing relevant information to parents and the wider community through email or other communication platforms.
e) Purchasing Authority: The President shall be the sole individual authorized to purchase necessary items on behalf of the Booster Club that require immediate payment. This includes situations where writing a check is not feasible. The President may also appoint a member, subject to the Board of Directors approval, to open, review, and reconcile the bank statement—although this person will not have authorization to sign on the bank account.
f) Signing Authority: The President shall be authorized to sign on bank accounts, or designate someone to do so as appropriate.
g) Reporting: The President shall inform the Board of Directors of any potential programs, meetings, and functions related to the Booster Club. The President shall perform all duties incidental to the office and any additional duties assigned by the Board of Directors.
h) Execution of Instruments: The President may execute deeds, mortgages, bonds, contracts, or other instruments that the Board has authorized. However, the President may not execute instruments on behalf of the Booster Club if the Board, these Bylaws, or statute expressly delegates this power to another Officer or agent.
7.15 Vice President: In the absence or incapacity of the President, the Vice President (or Executive Vice President, if more than one Vice President exists) shall assume the duties of the President and exercise the powers of the President. Specific duties of the Vice President include:
a) Leadership in the President’s Absence: In the absence or incapacity of the President, the Vice President shall perform all duties of the President and have the same powers and responsibilities as the President. This includes stepping in as the President when the President is unable to act or refuses to act.
b) Fundraising Oversight: The Vice President shall oversee all fundraising activities of the Booster Club to ensure that they are organized, properly executed, and aligned with the Club’s goals. The Vice President shall review the records of all fundraising activities to ensure compliance with established policies, transparency, and effective use of funds.
c) Parent Liaison: The Vice President shall serve as the primary contact between the general membership and the Board of Directors. As the Parent Liaison, the Vice President will foster clear communication, address concerns, and promote engagement between both parties.
d) Complaint Investigation: The Vice President shall investigate any complaints, irregularities, or conditions detrimental to the Booster Club and report them to the Board of Directors as circumstances warrant.
e) Signing Authority: The Vice President shall be authorized to sign on bank accounts, or designate someone to do so as appropriate, in the event of the President’s absence or incapacity.
f) Additional Duties: The Vice President shall perform all duties incident to the office and any other duties that may be assigned by the President or the Board of Directors.
7.16 Secretary: The Secretary shall be responsible for maintaining the administrative and communication functions of the Booster Club. Specific duties of the Secretary include:
a) Minutes of Meetings: The Secretary shall keep the minutes of all Board meetings, general meetings, and any other meetings of the Booster Club. This includes ensuring accurate records of the discussions, decisions, and any actions taken at the meetings.
b) Report Retention: The Secretary shall retain copies of all reports, including financial reports, meeting minutes, and any official communications. These reports shall be kept in accordance with the Booster Club procedures, bylaws, and legal requirements.
c) Correspondence: The Secretary shall conduct all delegated correspondence for the Booster Club, which includes sending notices of meetings, responding to general inquiries, and ensuring that all written communication aligns with the Booster Club’s goals and policies.
d) Compliance with Legal Requirements: The Secretary shall coordinate and submit all required paperwork to the State of Texas and Conroe Independent School District (CISD), ensuring compliance with applicable regulations and bylaws to maintain the Booster Club’s good standing.
e) Membership Directory: The Secretary shall maintain an accurate and up-to-date directory of general membership contact information. This directory shall be accessible to the Board of Directors for communication purposes and to help foster engagement with the membership.
f) Notice and Legal Filings: The Secretary shall give all notices required by the Bylaws or by law, including notices for meetings and other important announcements. The Secretary shall also file all necessary annual reports to the Secretary of State to maintain the Booster Club’s non-profit status.
g) Custody of Corporate Records: The Secretary shall maintain custody of the corporate records and seals of the Booster Club, ensuring their safekeeping and appropriate use.
h) Signing Authority: The Vice President shall be authorized to sign on bank accounts, or designate someone to do so as appropriate, in the event of the President’s absence or incapacity.
i) Additional Duties: The Secretary shall also perform any additional duties assigned by the President or the Board of Directors, contributing to the smooth operation and transparency of the Booster Club.
7.17 Treasurer: The Treasurer is responsible for the financial oversight and management of the Booster Club’s funds. Specific duties of the Treasurer include:
a) Fund Management: The Treasurer shall have charge and custody of all funds and securities of the Booster Club, ensuring their proper handling and security. The Treasurer shall receive and provide receipts for all monies received by the Booster Club and deposit them into the Club’s account under the Booster Club’s name.
b) Expenditure Management: Expenditures in excess of budgeted amounts may not be made without prior approval from the Board of Directors. Receipts and “Request for Funds” forms must be presented to the Treasurer for reimbursement. No cash advances are allowed unless the item has already been budgeted for and funds are available.
c) Financial Recordkeeping: The Treasurer shall maintain accurate and complete records of all funds and financial transactions of the Booster Club, ensuring transparency and accuracy in accounting. The Treasurer shall keep current ledgers indicating all accounts payable and regularly update the financial records.
d) Reports and Budget: The Treasurer shall prepare monthly financial reports to be presented at Board meetings, providing updates on income, expenses, and the overall financial health of the Booster Club. The Treasurer shall also present an annual financial report at the end of the fiscal year and prepare an end-of-year report summarizing the financial activities. Additionally, the Treasurer shall work with the President to prepare an annual budget outlining projected income and expenditures for the upcoming year.
e) Check Writing: The Treasurer shall write checks for the signature of authorized signers, ensuring all disbursements are properly documented and compliant with the Club’s policies and procedures.
f) Tax Filings: The Treasurer is responsible for filing state sales tax and federal tax returns in compliance with applicable tax regulations, ensuring that all required filings are made on time.
g) Compliance with CISD Accounting Practices: The Treasurer shall ensure that the Booster Club’s financial practices are in compliance with the accounting policies and procedures of the CISD, aligning the Booster Club’s financial activities with CISD’s guidelines.
h) Financial Policies and Procedures: The Treasurer shall develop, maintain, and enforce comprehensive Financial Policies and Procedures to guide the financial operations of the Booster Club. This ensures integrity and accountability in financial management.
i) Bond Requirement: If required by the Board of Directors, the Treasurer may be required to post a bond for the faithful discharge of their duties. This provides additional protection for the Booster Club’s financial assets.
j) Annual Financial Review: At the end of the Treasurer’s term, the Booster Club shall have an organizational committee conduct an annual review of the Booster Club’s revenues and expenditures for the prior year. A copy of the report will be submitted to the principal’s office and the Internal Audit Department by September 1 of each year.
k) Performance of Other Duties: The Treasurer shall perform all duties incident to the office of Treasurer and such additional duties as may be assigned from time to time by the Board of Directors.
7.18 Members at Large: As a Voting Member on the Board of Directors, the role is pivotal to the governance and success of the organization, particularly the Booster Club. Below is a breakdown of the key duties and responsibilities for this position, as outlined in your summary:
a) Voting on Board Decisions: The Member at Large actively participates in decisions related to approving budgets, bylaws, strategic plans, and other key decisions that shape the direction of the organization. The Member at Large has the responsibility to vote on matters that impact the operations, goals, and vision of the Booster Club, ensuring that decisions are aligned with the best interests of the organization and its members.
b) Representation of the General Membership: One of the core responsibilities of the Member at Large is to represent the broader membership of the Booster Club by bringing the perspective, concerns, and ideas of general members to the Board, this member ensures that the decisions made by the Board reflect the needs and interests of the entire membership.
c) Participation in Committees: The Member at Large is expected to participate in various committees, assisting with the execution of the Booster Club’s initiatives. Their involvement supports the overall functioning and operations of the organization and contributes to its development strategies.
d) Providing Input and Insight: The Member at Large offers valuable input, suggestions, and insights that are based on their experience, knowledge, and understanding of the broader membership by sharing their thoughts during discussions, they help shape the direction of the Booster Club, influencing decisions that impact the organization’s future.
e) Supporting the Organization’s Mission: The Member at Large is expected to support the Booster Club’s mission, ensuring that decisions made align with the organization’s core values and long-term vision. This involves guiding the organization in a positive direction and helping to achieve its stated goals and objectives.
f) Accountability and Oversight: The Member at Large holds responsibility for the actions of the Board, ensuring that decisions comply with the bylaws, policies, and legal requirements. They have a fiduciary duty to act in the best interest of the organization, which includes monitoring and overseeing the Board of Directors’ actions to prevent conflicts of interest and ensure transparency and integrity.
g) 7. Assisting in Fundraising and Community Engagement: The Member at Large may be called upon to assist in fundraising efforts or community outreach, helping raise awareness and garner support for the Booster Club’s programs and initiatives. They may participate in organizing events, building partnerships, or engaging with the community to promote the Booster Club’s activities and increase involvement.
h) Contributing to High-Level Discussions and Strategic Planning: The Member at Large contributes to the high-level strategic discussions regarding the long-term goals, objectives, and plans of the Booster Club. Their input helps ensure that the Booster Club’s strategic plans align with the collective interests of its members and promote the continued growth and success of the organization.
i) Compliance with Governing Documents: The Member at Large should be familiar with the organization’s bylaws and governing documents, as they play a key role in upholding the rules and regulations that guide the Booster Club’s operations. It’s crucial that they understand their duties and responsibilities as outlined in the governing documents, ensuring compliance with all legal and organizational standards.
ARTICLE VII
Committees
8.01 General: The Board of Directors may establish committees to perform specific duties on behalf of the Booster Club that align with its general purposes or special objectives. The President, with the approval of the Board of Directors, shall appoint the chairperson of each committee. The chairperson shall recruit and select members for their committee. The chairperson, or their designee, shall report to the Board of Directors at the annual or special meetings regarding the committee’s activities. All Directors of the Booster Club may serve on any committee, except that they shall be exempt from serving on the Advisory Committee, should one be formed.
8.02 Tenure Each committee, chairperson, and committee member shall serve until the next annual meeting of the members held in May, unless the committee is dissolved earlier, or the chairperson or member is removed or ceases to qualify for membership on the committee.
8.03 Standing Committees: The Board of Directors may establish committees as needed to address specific duties aligned with the purposes of the Booster Club. These committees may be formed for a specified duration, not exceeding one year. Examples of such committees may include, but are not limited to:
8.04 Vacancies: Vacancies in the chairmanship or membership of any committee may be filled by appointments made in the same manner as the original appointments.
8.05 Rules: Each committee may adopt its own rules for governance, provided such rules are consistent with these Bylaws and any rules adopted by the Board of Directors.
ARTICLE IX
Financial and Accounting
9.01 General: The Board of Directors shall have full responsibility for all financial matters of the Booster Club. The Board shall not permit the solicitation of funds or property in the name of the CHS Conroe Tiger Football Booster Club unless such funds or property are used solely for the general or special purposes of the Booster Club. No Director or Member of the Booster Club shall receive, directly or indirectly, any salary, compensation, or fee for services rendered in their capacity as a Director or Member.
9.02 Books and Records: The Booster Club shall maintain accurate and complete books and records of all financial activities and transactions, including, but not limited to, a copy of the Booster Club’s application for tax-exempt status (IRS Form 1023) and copies of the Booster Club’s IRS information and tax returns (e.g., Form 990 and all schedules attached thereto). These records shall be open to inspection by any Director, their agent, or attorney for a proper purpose, at any reasonable time. Representatives of the Internal Revenue Service may inspect these books and records as necessary to comply with requirements related to Federal Tax Form 990. All financial books and records shall be available for public inspection and copying to the fullest extent required by law.
9.03 Fiscal Year: The fiscal year of the Booster Club shall begin on June 1 and end on May 31 of the following year.
9.04 Deposits: All funds of the Booster Club shall be deposited promptly after receipt to the credit of the Booster Club in such banks, trust companies, or other depositories as the Board of Directors may designate.
9.05 Disbursement of Funds: All disbursements of funds shall be made by check, with two signatures, or draft, when applicable. If a check is not feasible for a particular disbursement, a debit card may be used. All payments, notes, or other evidence of indebtedness issued in the name of the Booster Club shall be signed by a Director, in such a manner as determined by the Board of Directors. In the absence of a Board resolution outlining the procedure, such instruments shall be signed by any Director, other than the Treasurer, and countersigned by the President or a Vice President.
9.06 Gifts: The Board of Directors is authorized to accept any contribution, gift, bequest, or devise made to the Booster Club for its general or special purposes.
ARTICLE X
Contracts
10.01 Contracts: The Board of Directors may authorize any Director or Directors, or agent or agents of the Booster Club, in addition to those Directors specifically authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Booster Club. Such authority may be general or limited to specific instances, as determined by the Board of Directors.
ARTICLE XI
Business Records
11.01 Business Records: The Booster Club shall maintain accurate and complete books and records of account for all activities and transactions of the organization. This shall include, but not be limited to, a minute book that records the proceedings of the Board of Directors and any committees with the authority of the Board of Directors, as well as a copy of the Articles of Incorporation, Bylaws, and any amendments. All books and records of the Booster Club shall be accessible for inspection by any Director, member of the Booster Club, or their authorized agent or attorney, for any proper purpose, at any reasonable time. Additionally, all business records of the Booster Club shall be available to the public for inspection and copying to the fullest extent required by law.
ARTICLE XII
Seal
12.01 Seal: The Board of Directors may, at its discretion, authorize the creation and use of a corporate seal for the Booster Club.
ARTICLE XIII
Wavier of Notice
13.01 Wavier of Notice: Whenever notice is required to be given under the provisions of the Texas Non-Profit Corporation Act, the Articles of Incorporation, or the Bylaws of the Booster Club, a waiver of such notice, in writing and signed by the person or persons entitled to receive the notice, whether executed before or after the time specified for the notice, shall be deemed equivalent to the giving of such notice.
ARTICLE XIV
Amendments
14.01 Amendments to Bylaws: These Bylaws may be altered, amended, or repealed, and new Bylaws may be adopted by a majority vote of the Board of Directors, provided that such proposed alterations, amendments, or substitute Bylaws have been read or distributed to all Directors at the previous regular meeting. Alternatively, such action may be taken at a special meeting held at least ten days after the regular meeting in which the reading or distribution of the proposed changes was made.
14.02 Amendments to Articles of Incorporation: The Directors shall adopt a resolution setting forth any proposed amendment to the Articles of Incorporation. If approved by a majority of the Directors, the proposed amendment shall then be submitted for a vote at the next regular meeting of the Board of Directors.
14.03 Procedure: These Bylaws may be amended, altered, or repealed, and new Bylaws may be adopted by a seventy-five percent (75%) majority vote of the members present at any annual meeting or special meeting, provided that the proposed amendments or new Bylaws are submitted in writing, in full, to the Board of Directors at least fifteen (15) days prior to the meeting at which the vote will take place. Additionally, at least seven (7) days’ notice must be given of the intention to amend, alter, repeal, or adopt new Bylaws at such meeting.